Executive & WHS Assistant

 St Finn Barr’s Catholic School

Part Time – 0.73 FTE (27.5 hours per week)

Ongoing

St Finn Barr’s Catholic School is seeking a highly organised, proactive and professional Executive Assistant & WHS Coordinator to join our dedicated team. This key position provides high‑level executive support to the Principal and Leadership Team while coordinating the school’s Work Health and Safety systems to ensure a safe, welcoming and well‑managed learning environment.

The successful applicant will support the Catholic Identity and Evangelising Mission of the school and work collaboratively with School leadership, staff, students, and the broader school community.

About the Role

The Executive Assistant & WHS Coordinator plays a central role in the smooth and effective daily operation of the school. Working with a high degree of autonomy, the position provides executive support, oversees administrative processes, coordinates compliance requirements, and contributes to the positive culture of our school community.

The successful applicant will demonstrate professionalism, discretion, initiative and a commitment to supporting the Catholic Identity and mission of St Finn Barr’s Catholic School.

 Key Responsibilities include:

• Provide high‑level executive assistance to the Principal and Leadership Team.
• Coordinate daily school operations, meetings, agendas, minutes and follow‑up actions.
• Support recruitment, onboarding, employment checks and staff records.
• Coordinate office resources, equipment and supplies.
• Oversee customer service standards in the school office.
• Respond to complex enquiries with professionalism and confidentiality.
• Coordinate the school’s WHS systems, compliance processes and documentation.
• Maintain WHS registers, risk assessments and incident reporting.
• Support emergency management procedures, drills and compliance activities.

Required Skills, Experience and Attributes

We are seeking a candidate who demonstrates:

• Experience in administration, executive support or office coordination.
• Strong customer service and reception experience.
• Experience in WHS administration
• Exceptional organisation, time‑management and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a busy environment.
• Ability to manage competing priorities calmly and effectively.

Qualifications

Required:

• Registration to Work with Vulnerable People.
• Current National Police Criminal History Check.
• Accreditation A (or willingness to obtain).

Desirable:

• Certificate IV in Business, Business Administration, WHS or related field.
• Current First Aid qualification.
• Current Tasmanian drivers licence.

 Why Join St Finn Barr’s Catholic School?

• Be part of a welcoming, mission‑driven school community
• Contribute to meaningful work that supports leadership, staff, and the broader school community.
• A collaborative and supportive staff culture.
• Enjoy a role with variety, autonomy, and opportunities to make a real impact

Catholic Education Tasmania and St Finn Barr’s Catholic School are committed to supporting the rights of children and young people and providing a safe and supportive environment for them. The successful candidate will require satisfactory child safety checks and registrations.

Salary will be commensurate with qualifications and experience and in accordance with the Tasmanian Catholic Education Single Enterprise Agreement 2024.

We demonstrate our commitment to reconciliation by encouraging Aboriginal and Torres Strait Islander peoples to apply.

Full details on how to apply can be found in the Application Package. The Application Package can be accessed via the Catholic Education Tasmania careers page.

Applications are to be addressed to Damien Taylor, Principal, St Finn Barr’s Catholic School, and be submitted electronically via the Catholic Education Tasmania careers page by clicking ‘Apply’.

Applications Close: 9.00am Friday 19 June 2026

If you have any further queries regarding your application, please do not hesitate to contact Damien Taylor, Principal, via email: damien.taylor@catholic.tas.edu.au.